Frequently Asked Questions - School of Nursing Registrar
ISIS/Registration
- Where is the ISIS log-in page? ISIS You may also find ISIS at the MyUVA portal.
- What is my ISIS password? Information about passwords can be found here How to Use ISIS.
- How do I use ISIS to register for classes? Registration Instructions
- Where can I find information about when courses are offered? Course Offering Directory
- I am signing up for an independent study and ISIS is asking for an instructor number, where can I get that? Instructor numbers
- I am trying to add a course in ISIS and it keeps telling me that instructor permission is required. What does that mean? It means that you will need to have the instructor sign a course action form so that you can be manually added into the course. Complete the form, have it signed, and turn it in to the school's registrar for processing. Course Action Form
- Where can I get an official copy of my transcript? Transcript Request
- The University of Virginia no longer sends printed grade reports to your home address. You may access your grades through ISIS. If you have a need for a printed grade report, you may request that through the Main Registrar's Office in Carruthers Hall. Request Grade Report
Academic Progress
You can access your academic audit at any time. It is a good idea to do this
each semester prior to meeting with your academic advisor. VISTAA
Transfer Courses
If you are interested in taking a summer course and having it transfer to the University of Virginia, you MUST complete a Request for Transfer Credit Form (available in the SON registrar's office) and have it approved by your academic advisor PRIOR to leaving grounds for the summer. The University will accept certain courses from Virginia Community Colleges. You may use this listing to determine if your course of choice will be accepted. Transferred courses will count only towards credit hours earned, the grades earned at other institutions will not become part of your UVa GPA.
The Transfer of Credit website will help you determine what courses will transfer to the University of Virginia from Virginia colleges other than the those in the Community College System.
Students MAY NOT transfer in courses that are a required part of their curriculum in the nursing school. Students may only transfer in courses that fulfill their general education requirements, with the exception of a second writing requirement. Students are REQUIRED to fulfill the second writing requirement at the University.
The transfer request form is available here.
On-Line Courses
I am trying to register for an on-line course in ISIS and it's telling me that the course is restricted to instructor permission. What do I do?
Online courses follow a slightly different enrollment process than live courses. Most online classes, as well as GNUR 550, 551 and 580, are restricted, which means that new students need to email Patrick or Mark the 5-digit schedule number so that he can register them for the course (course mnemonic and number are not sufficient). Returning students will be automatically registered for any restricted classes based on NEUM, our internal database, which tracks students’ program of study. The advisor will enter the program of study into NEUM when meeting or talking with their advisees during the advising period. In order for everybody’s schedule to be accurate at all times it is extremely important for students to inform their advisor of any changes in their program of study, so that he/she may update it right away.
Required Immunizations
Students in the School of Nursing are required to maintain immunization records in BOTH student Health and the School of Nursing. This means that students need to fax immunization documentation to Patrick, Assistant School of Nursing Registrar (fax 982-1809) AND Student Health (fax 982-4262). Immunization forms are available here. For students who need to have immunization records sent to the School of Nursing, you must complete a release of information form. This form should state that your records should be forwarded to the School of Nursing. The form should be turned into Student Health.
Your REQUIRED immunizations are:
- If born before 1957, students need documentation of one MMR, a positive MMR titer, a history of MD diagnosis of mumps or sign a declination.
- HPV vaccine is be recommended for all females 26 years of age or younger.
- Yearly PPD test - All students are required to have had PPD screening by September 1. The SON will provide free PPD testing at McLeod Hall prior to the beginning of fall classes. New students are required to get a two-step PPD testing prior to enrollment.
- Tetanus - This vaccination must be repeated every 10 years. A Tdap or booster will be required if it has been two years or longer since the last tetanus booster.
- Two doses of Measles, Mumps and Rubella vaccination. If born before 1957, students need documentation of one MMR, a positive MMR tites, a history of ND diagnosis of mumps, or a signed declination.
- Polio vaccination
- Meningitis vaccination for undergraduate students or waiver may be signed.
- Varicella - students who have had the disease may report this on the form. If you have not had the disease, you will need to prove immunity.
- Rubella- If you are born after 1957, you will need a positive rubella titer to prove immunity.
- Hepatitis B- You must provide the dates of a series of three vaccinations (Twinirix or Hepatitis B) OR the date of a positive Hepatitis B surface antibody titer.
Students will be able to track their compliance with SON requirements on the Net Learning system. Students are encouraged to check their transcript to be sure that all requirements have been met.
Students who need to provide immunization information to employers or synthesis practicum sites should request this information from Student Health approximately 2 weeks prior to their report date. To have records sent, download and complete the release of information form and request the information to be sent to your employer or practicum site when completing the form. Requests should be faxed to Student Health at 434-982-4262.
Required Competencies
All school of nursing students are required to complete competency training. See next section.
Net Learning Web Based Competency Training
The School of Nursing and the University of Virginia Health System both utilize the Net Learning training system. Students are identified by their social security number. For most students, you will be automatically assigned modules to complete. If, however, you are a hospital employee, you may be required to self-assign modules since the School of Nursing administrator does not have access to your Net Learning Profile. Hospital employees will be requested to provide copies of their Net Learning transcripts to the School of Nursing Assistant Registrar every year for tracking purposes.
Returning Students Must Complete
Medical Center Compliance, Privacy and Security Retraining 2007 (all returning students - required annually)
Bloodborne Pathogen/Infection Control Retraining 2007 (all returning undergraduate, master’s and post master’s students) Required Annually
Quality and Safety Retraining 2007 (all returning undergraduate, master’s and post master’s students - required annually)
CPR (UPDATE REQUIRED EVERY YEAR.) UVa accepts only the American Heart Association AED certification for Healthcare Providers, you must have Adult, Infant and Child training. The School of Nursing offers free classes every fall prior to the beginning of classes.
Criminal Background Check (CBI)
At this point criminal background checks are only necessary when it is required by a clinical agency. Different clinical agencies may require students to undergo a criminal background investigation using their own vendor. However, in general the selected vendor for criminal background checks is Certified Background at http://www.certifiedbackground.com
Procedure:
- Please complete the vendor information and make direct payment to the vendor. The vendor will provide you with a passcode and a pdf file of the results.
- It is your responsibility to provide your CBI results to the agency requesting it within 24 hours after the first day of classes (which is also the day of final notification of clinical placement sites). To initiate completion of your CBI please contact the selected vendor, provide the required data, sign the release and provide payment to the vendor.
- Please be sure to keep a hard copy of your own pdf file for your personal records.
Instructions:
- Go to http://www.certifiedbackground.com.
- Click on "Applicants" (NOT "Students")
- In the Package Code Box, enter NI16 (letter N, letter I, number 1, number 6)
- Then you will see a page with information about our package and its contents, costs, etc.
Request to Increase Course Load
Students who wish to take over the maximum allowable hours during a semester (17 hours for undergraduate students, and 15 hours for graduate students), must get special approval from the Associate Dean for Academic Programs, Sarah Farrell. Students will complete an increased course load form as well as a course action form (a faculty signature to add the course will not be needed unless the course requires instructor permission) with the course information and schedule number included. The completed course action form should be stapled to the Request form and submitted to the School of Nursing Registrar (Room 5034A) for processing.
Graduation
All students in the School of Nursing are Required to turn in an Intent to Graduate Form to the registrar in room 5034A. Forms are available on the 5th floor, or here.
Undergraduate students are REQUIRED to attach a copy of their VISTAA form to their Intent Form. You can access the VISTAA forms ISIS on the web. Enter VISTAA, "request a report", then "view the report", then print.
Graduate students do not need to attach documentation. Doctoral students are required to complete BOTH the blue form for GSAS and School of Nursing Intent to Graduate Form.
Form Due Dates:
Undergraduate Students: Fall - October 1, Spring- October 1, Summer- June 1
Graduate and Doctoral Students: Fall- October 1, Spring - February 1, Summer- June 1
Summer Session
The School of Nursing offers classes during the summer through Summer Session.
University of Virginia
Garrett Hall B019
P.O. Box 400161
Charlottesville, Virginia 22904
TEL: (434) 924-3371
FAX: (434) 924-1483
E-MAIL: summer@virginia.edu
Web site is http://www.virginia.edu/summer
To view course schedule please go to the Summer 2007 Course Offering Directory at http://etg08.itc.virginia.edu/cod.pages/20072/cod.html
Summer Session Registration Procedure:
- Summer Registration: May 1, 2007 – 1st day of classes.
- Add/Drop form: necessary for in-person registration, downloadable here; needs to be filled out and signed by course instructor
- Online Registration: www.virginia.edu/isis. no add/drop form necessary – can only be used with credit card payment or if your student account has been credited with financial aid.
- In-person Regisation: Location: Summer Session Office (05-01-06 until 1st day of classes)
- Registration for online classes: Follow procedures as listed above if the course is listed on your POS for Summer 07. If not please change your POS with your advisor. You need to sign up for any online courses yourself ( they are not restricted in ISIS in the summer).
- Submit the completed Add/Drop form at Garrett Hall (Summer Session Office) to have the course added to your record. Proceed to Student Financial Services, located in Carruthers Hall at 1001 North Emmet Street, for payment of tuition and fee (cash or check only) on the same day you register. If you are receiving financial aid and the aid has not been credited to your account, you must be cleared first through Student Financial Services.
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