Role of Dinner Host or Co-Host
After host registration is closed the School of Nursing
alumni staff will send confirmation letters and a HCD
handbook to each host and co-host.Hosts are encouraged to recruit a fellow alum to co-host the
party with them. If an alum would like to host a party but
doesn’t want to attempt it alone, yet doesn’t know who to
partner with, the alumni office will make every effort to match them to another interested alum in their area.Hosts (and co-hosts) will coordinate all logistics of the event (location, directions, RSVPs, menu, etc.). They will not receive gift credit from the University for any expenses incurred. Each host agrees to have up to 12 guests in their home or location of their choosing (smaller parties are perfectly acceptable). Hosts can determine whether or not spouses/partners or dates are to be included. Approximately ten weeks prior to HCD date, the School of Nursing alumni office will mail hosts an invitation list.
The invitation list will be a comprehensive list of all alumni within the given geographic area and—if more than one party is planned for that area will be randomly divided into equal parts. The list may be large, depending on where you live. Don’t be overwhelmed by the numbers! If there are four hosts in a given city, for example, the total list of alumni in that city will be divided in quarters, using geography/zip code proximity as the primary sort criteria, and assigned to each host.
Each part of the comprehensive list will be assigned to a specific host, and contact information for every host in your area will be included on the list.
Hosts are welcome to contact other hosts nearby to "trade" invitees if there are friends or acquaintances they want to include in their party. One goal of this event is to gather together nursing alumni who are as yet strangers; however, this is not a requirement of the event and can be customized as each host desires.
We have revised the invitation list process based on feedback from previous years. If you run into problems with the solution outlined above, we will be looking for your feedback. Given the large number of parties expected, the coordination of invitation lists is the most time-intensive element in this process and customization is prohibitive. Your understanding is appreciated.
Hosts will personalize and extend invitations to the dinner, preferably by phone (see Suggestions for Hosts for the rationale for this suggestion). When a guest accepts an invitation, we encourage hosts to follow-up with a written confirmation of the event including date, location, directions, and so forth. Invitations are extended until the host reaches capacity (between 6 and 12 is an ideal size). Dinners can be designed however each host desires - they can vary from casual buffets, cookouts, and pot-luck picnics, to catered gourmet banquets. Locations can be homes, or local clubs, bars, or restaurants if an alum does not have a house conducive to a dinner party. If the host thinks a "public" locale will work to promote the interpersonal communication and networking this event is intended to foster, that decision is up to the host.
Hosts will receive support by phone and/or e-mail from their assigned volunteer liaison (a member of the HCD Committee), and should feel comfortable contacting their liaison with questions or for clarification.
Hosts will have a firm estimate of the number of guests expected at their party two weeks prior to the event.
Prior to the event, hosts will receive a package from the School of Nursing containing token gifts and information for distribution to guests at their dinner party.
Hosts and/or co-hosts will accurately maintain an invitation and RSVP list and a list of actual attendees, and will be responsible for returning data to the School of Nursing within two weeks after the dinner so that responses and attendees can be documented.
The contributions of the co-host (at events where a co-host participates) should be worked out directly with the host. Co-hosts might share expenses, make some of the invitations themselves, bring food, etc.
Hosts and co-hosts are encouraged to recruit -from their dinner guests- alumni who are willing to host or co-host a similar event the following year.
Hosts are asked to consider whether or not they would be willing to serve on the HCD Committee the following year, using their experiences as hosts to help other alumni.
Back to Main 'Hoos Coming to Dinner Page
Role of Dinner Host or Co-Host
After host registration is closed the School of Nursing
alumni staff will send confirmation letters and a HCD
handbook to each host and co-host.Hosts are encouraged to recruit a fellow alum to co-host the
party with them. If an alum would like to host a party but
doesn’t want to attempt it alone, yet doesn’t know who to
partner with, the alumni office will make every effort to match them to another interested alum in their area.Hosts (and co-hosts) will coordinate all logistics of the event (location, directions, RSVPs, menu, etc.). They will not receive gift credit from the University for any expenses incurred. Each host agrees to have up to 12 guests in their home or location of their choosing (smaller parties are perfectly acceptable). Hosts can determine whether or not spouses/partners or dates are to be included. Approximately ten weeks prior to HCD date, the School of Nursing alumni office will mail hosts an invitation list.
The invitation list will be a comprehensive list of all alumni within the given geographic area and—if more than one party is planned for that area will be randomly divided into equal parts. The list may be large, depending on where you live. Don’t be overwhelmed by the numbers! If there are four hosts in a given city, for example, the total list of alumni in that city will be divided in quarters, using geography/zip code proximity as the primary sort criteria, and assigned to each host.
Each part of the comprehensive list will be assigned to a specific host, and contact information for every host in your area will be included on the list.
Hosts are welcome to contact other hosts nearby to "trade" invitees if there are friends or acquaintances they want to include in their party. One goal of this event is to gather together nursing alumni who are as yet strangers; however, this is not a requirement of the event and can be customized as each host desires.
We have revised the invitation list process based on feedback from previous years. If you run into problems with the solution outlined above, we will be looking for your feedback. Given the large number of parties expected, the coordination of invitation lists is the most time-intensive element in this process and customization is prohibitive. Your understanding is appreciated.
Hosts will personalize and extend invitations to the dinner, preferably by phone (see Suggestions for Hosts for the rationale for this suggestion). When a guest accepts an invitation, we encourage hosts to follow-up with a written confirmation of the event including date, location, directions, and so forth. Invitations are extended until the host reaches capacity (between 6 and 12 is an ideal size). Dinners can be designed however each host desires - they can vary from casual buffets, cookouts, and pot-luck picnics, to catered gourmet banquets. Locations can be homes, or local clubs, bars, or restaurants if an alum does not have a house conducive to a dinner party. If the host thinks a "public" locale will work to promote the interpersonal communication and networking this event is intended to foster, that decision is up to the host.
Hosts will receive support by phone and/or e-mail from their assigned volunteer liaison (a member of the HCD Committee), and should feel comfortable contacting their liaison with questions or for clarification.
Hosts will have a firm estimate of the number of guests expected at their party two weeks prior to the event.
Prior to the event, hosts will receive a package from the School of Nursing containing token gifts and information for distribution to guests at their dinner party.
Hosts and/or co-hosts will accurately maintain an invitation and RSVP list and a list of actual attendees, and will be responsible for returning data to the School of Nursing within two weeks after the dinner so that responses and attendees can be documented.
The contributions of the co-host (at events where a co-host participates) should be worked out directly with the host. Co-hosts might share expenses, make some of the invitations themselves, bring food, etc.
Hosts and co-hosts are encouraged to recruit -from their dinner guests- alumni who are willing to host or co-host a similar event the following year.
Hosts are asked to consider whether or not they would be willing to serve on the HCD Committee the following year, using their experiences as hosts to help other alumni.
Back to Main 'Hoos Coming to Dinner Page